IMVAC USA Enhanced Sponsorship Information & Deadlines

If you have additional questions, please contact Paige by email or phone (+1) 615-216-4811 ext. 3. 


Exhibit Information

Each 10′ x 8′ booth includes table, (2) chairs, wastebasket and power (room is carpeted).

Exhibit Set-Up:
Monday, November 12th – 3:00 – 6:00pm
Tuesday, November 13th – 9:00am – 3:00pm

Exhibit Dismantle:
Thursday, November 15th – 1:00 – 6:00pm

Send booth materials before November 9 to:

Exhibitor Name/ Booth#
For: IMVAC 2018
JM Freight c/o UPSF
3315 Maggie Blvd
Orlando, FL 32811

For last minute shipments (arriving after November 10):
ATTN: IMVAC 2018 – (Company Name) Booth
B Resort & Spa – Guest: Becky Partipilo
1905 Hotel Plaza Blvd
Lake Buena Vista, FL 32830

Exhibit Hours

Tuesday, November 13th – 4:00 – 6:00pm
Welcome Reception with food and drink in Exhibition Hall.

Wednesday, November 14th – 10:15am – 6:00pm
Session breaks, lunch, evening reception with food and drink in Exhibition Hall. Please join us for the evening dinner with entertainment from 6:30 – 9:00pm on the patio!

Thursday, November 15th – 9:30am – 1:00pm
Session breaks and lunch. Do you have a giveaway item? Let us know by November 1st and we’ll add you to the program!


HALF PAGE program guide ad – due September 28, 2018.
Program Guide Ad Specs

Conference Mobile App ad – due October 12, 2018.
PNG image – 640px wide x 100px high
This is a banner that runs along the bottom of the conference mobile app, directed to the link of your choosing.

Welcome Bag Insert
Please send 250 items of your choosing to the following address between November 1st – 9th:
ATTN: IMVAC 2018 – Welcome Inserts
B Resort and Spa – Guest: Becky Partipilo
1905 Hotel Plaza Blvd
Lake Buena Vista, FL 32830

As part of your exhibit package we are offering you an opportunity to stand in front of the attendees and talk about your company for 1 minute. You will stand alphabetically off the stage and walk up individually to take the mic from Jason Tranter. Your logo will be on a slide, but you also have the opportunity to provide us with another slide as well (see requirements below). We have very limited time, so you will have one minute to speak to the audience about your organization and any interesting information you’d like to share. Please practice ahead of time, as we cannot go over our time limits.

  1. Provide me with one slide of your choosing by November 1, 2018. Also let me know who will be speaking for your organization.
  2. Wednesday, November 14, 2018 you need to be in the keynote room by 07:50.
  3. You will have 1 minute to get in front of the attendees to share something about your company. Here are the slide requirements: ONE slide ONLY; NO animation or interactive elements; Suggestion: Focus on one thing the attendees can learn/see/do at your booth.